• Full Time
  • Malta

We are seeking a highly motivated and organized individual as a Document Management Operations Officer. As a leading provider of document
management and archiving solutions. The Document Management Operations Officer will play a crucial role in overseeing the day-to-day operations of business, ensuring seamless service delivery, and maintaining high standards of efficiency and accuracy.

About our client

A household name with 70+ years of heritage as a leader in its’ industries both within the consumer and commercial market. With a history of innovation and customer centricity. The company has established itself as a key player in the market.

Responsibilities:

  • Supervise and manage the overall document management operations, ensuring that processes are executed smoothly, efficiently, and in line with company standards and client requirements.
  • Continuously assess and enhance operational processes to optimize workflow efficiency, cost-effectiveness, and client satisfaction.
  • Collaborate with clients to understand their specific document management needs, addressing concerns, and maintaining strong working relationships.
  • Lead and inspire a small team, providing guidance, training, and support to ensure high-quality service delivery.
  • Plan, organize, and oversee document scanning, digitization, storage, and destruction projects, managing timelines, resources, and client expectations effectively.
  • Implement and maintain rigorous quality control measures to guarantee the accuracy, security, and confidentiality of all handled documents.
  • Ensure compliance with industry regulations and best practices related to document management, data protection, and information security.
  • Track and analyze operational metrics to identify areas for improvement, report on key performance indicators, and recommend strategic adjustments.

Requirements:

  • Proven experience in operations management, preferably in the document management, archiving, or related industry.
  • Strong leadership and team management skills, with a demonstrated ability to motivate and guide teams towards achieving common goals.
  • Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • An understanding of document management processes, including scanning, digitization, storage, and destruction would be considered an asset.
  • Commitment to maintaining confidentiality, integrity, and ethical standards in all aspects of the role.
  • Experience in cloud-based software platforms will also be considered an asset.

If you meet the requirements and feel that this position is a fit for you, do not hesitate and apply for this role today!

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